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How to Create an M&E System
Firdale Consulting has developed this guide to outline the requirements for a comprehensive monitoring and evaluation (M&E) system for non-profits, donors and government agencies.
Developing such a system can be undertaken in a seven step process:
1) understanding the needs and constraints
2) developing the conceptual tools
3) collecting and cleaning data
4) designing the system
5) automating reports and developing a dashboard,
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Bulungula Incubator hired Firdale Consulting to build a data management system that would achieve three tasks:
Allow Facilitators to electronically record learner attendance (data collection)
Store the attendance data securely (data storage)
Display a dashboard that allows Coordinators and the management team to monitor learner attendance in real time (dashboard functionality)
The end product “saves us time in report writing as data are generally in one place and the necessary indicators are easily available reducing the time required to produce annual reports” (BI Coordinator).
The Early Learning Outcomes Measure (ELOM) is a short psychometric child assessment tool commissioned by Innovation Edge and used by 22 ECD organisations across South Africa. Participating organisations receive summary reports on the performance of their organisation.
Many of the staff at ECD programmes do not have a strong background in statistics, making complex statistical reports difficult to interpret. Firdale Consulting was tasked with designing a report template for ELOM and automating the data cleaning and data analytics using Stata code. Using code to clean and analyse the data saves time because the same code can be used for every ECD programme’s ELOM score data every year. Furthermore, because each report’s statistics and graphs are produced following the exact same steps, consistency is ensured between reports and the chance of human error is eliminated.
Firdale Consulting has been hired as the independent M&E provider for the four year, R488.1 million Green Outcomes Fund Project (GOF) that began in January 2020. GOF seeks to stimulate innovation and investment in the green economy by providing outcomes-based matched concessionary capital to existing and emerging local investment funds to promote investments in green small, medium and micro enterprises (SMMEs) in South Africa to grow sustainably and create jobs.
Multi-year projects piloting innovative ideas, such as GOF, require a comprehensive evaluation approach at baseline, midline and endline. The baseline evaluation measures the status quo at the start of the project at the investment funds and green SMMEs to provide a basis for comparison at midline and endline.
